Privacy Policy

Westchester Community Empowerment Organization, Inc. ("WCEO," "we," "us," or "our") is a nonprofit organization serving Westchester County and surrounding communities. This Privacy Policy explains how we collect, use, share, and protect personal information when you visit our website, participate in programs, volunteer, attend events, or donate.

What Information We Collect

We collect information in three main ways: (1) information you provide to us, (2) information collected automatically when you use our website, and (3) information from third parties you choose to connect with us (for example, a donation processor).

• Identifiers and contact details: name, email address, phone number, mailing address, and organization affiliation.
• Donation and payment information: donation amount, date, and confirmation details. Payments are processed by third-party providers. We do not store full payment card numbers; providers typically use tokenized payment data.
• Program participation data: information you share to enroll in or receive services (for example, household needs, preferred services, or scheduling details).
• Volunteer and event information: volunteer interests, availability, emergency contact details (when provided), and event registration information.
• Communications preferences: your choices about newsletters, donation acknowledgments, and updates.
• Device and usage data: IP address, browser type, device identifiers, pages viewed, and interactions with our website.
• Photos or videos: images or recordings from events, with consent where required or expected.

Why We Collect and Use Information

We use information to:

• Provide programs, services, and resources.
• Process donations, send receipts, and maintain donor records.
• Coordinate volunteers, events, and community partnerships.
• Communicate about updates, opportunities, and fundraising campaigns.
• Improve our website, services, and outreach efforts.
• Comply with legal obligations and nonprofit reporting requirements.
• Protect our community and prevent fraud or misuse.

How We Share Information

We may share information in limited circumstances, including:

• Service providers: vendors who help us process donations, send emails, host our website, or manage forms.
• Legal and safety reasons: when required by law, subpoena, or to protect the rights and safety of our community.
• Organizational changes: in a merger, consolidation, or transfer of assets, subject to nonprofit obligations.
• With consent: when you ask us to share information or opt in to a specific partnership.

We do not sell or rent personal information or donor lists.

Donor Privacy

• We do not sell donor lists or personal donor information.
• We may acknowledge donors publicly with permission.
• Donors may request to remain anonymous or opt out of public recognition.

Cookies and Analytics

We use cookies and similar technologies to run our website, remember your preferences, and understand how visitors use the site. We may use analytics tools to measure traffic and improve content.

You can control cookies through your browser settings. Where required, we will offer a cookie consent or preference tool.

Service Provider Table (Fill In)

Data Retention

We keep personal information only as long as needed for the purposes described in this policy, to comply with legal requirements, and to support our nonprofit operations. Retention periods may vary by data type and program needs. Placeholder: [Insert retention schedule or general timeframe].

Security

We use reasonable administrative, technical, and physical safeguards to protect information. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

Children and Youth Programs

Our website is not directed to children under 13, and we do not knowingly collect personal information from children under 13 without parental or guardian consent.

Some programs may involve youth participants. When required, we will seek parental or guardian consent and provide program-specific privacy notices.

Communications Preferences

You can opt out of marketing emails at any time by using the unsubscribe link in our messages. You may still receive non-marketing messages about programs, donations, or required notices.

Your Rights and Choices

Depending on where you live, you may have rights to access, correct, or delete your personal information, or to opt out of certain processing. We will honor valid requests as required by law.

To submit a request, contact us using the information below and include your name, contact information, and the type of request.

State Privacy Rights (Placeholder)

If you reside in California, Colorado, Connecticut, Utah, Virginia, or another state with privacy laws, you may have additional rights. We will update this section with state-specific disclosures if required.

• Right to know/access the categories of personal information we collect.
• Right to correct inaccurate information.
• Right to delete information, subject to legal exceptions.
• Right to opt out of targeted advertising (if applicable).

Third-Party Links

Our website may include links to third-party sites. We are not responsible for the privacy practices or content of those sites.

International Visitors

Our services are directed to users in the United States. If you access our website from outside the U.S., your information may be transferred to and processed in the United States, where privacy laws may differ.

Accessibility & Language

We are committed to making this policy accessible. If you need this policy in an alternate format or another language, please contact us at [Privacy Email].

How to Contact Us

If you have questions or requests about this policy, contact us:

• Email: [Privacy Email]
• Phone: [Privacy Phone]
• Mailing Address: [Mailing Address]

Policy Updates

We may update this policy from time to time. We will post the updated version on this page and update the "Last Updated" date above.

Customization Checklist

• [Last Updated Date]
• [Privacy Email]
• [Privacy Phone]
• [Mailing Address]
• [Donation Processor]
• [Email Platform]
• [Analytics Provider]
• [Hosting Provider]
• [Retention Schedule]
• [State Addenda, if required]

Changelog

• [YYYY-MM-DD] – [Summary of changes]